Justin Fallon Dollard

Justin Fallon Dollard
Executive Director, Planning and Project Management
E: jdollard@ur.rochester.edu
P: (585)276-5256

Mission Statement: Provides professional planning and project management services to the university community through comprehensive facilities planning and innovative design and construction solutions to support the academic, research and healthcare missions of the university.

Planning and Project Management (PPM) is responsible for the execution of the University of Rochester’s capital projects. We provide management of all major construction and renovation projects for the University including but not limited to River Campus, Medical Center, Memorial Art Gallery, and Eastman School of Music. Typical services include management of design and engineering services, construction services, and design/engineering professional services contracts. FP&C/PPM provides procurement for all construction contracts for the University community. Our goal is to set the standard for excellence for construction of higher education and healthcare facilities

We are here to:

  • Provide leadership to support the University implementation of projects for planning and construction.
  • Assure appropriate design and construction standards and criteria established by the University, the state, or other appropriate agencies are followed.
  • Identify and implement opportunities to balance quality and cost of construction, focusing on life cycle costs through value engineering and other cost reduction initiatives
  • Encourage the full participation of all stakeholders in the project management process.
  • Ensures all new construction buildings are built to a minimum LEED silver level.

Jennifer Rudolfs

Jennifer Rudolfs
Director, Medical Center Planning and Project Management
E: JRudolfs@UR.rochester.edu
P: (585) 275-6062

Quent Rhodes

Quent Rhodes
Director, River Campus Planning and Project Management
E: qrhodes@ur.rochester.edu
P: (585) 273-1959

Chuck Gantt

Charles Gantt
Director of Planning, River Campus
E: cgantt@ur.rochester.edu
P: (585) 275-6683

Related links

Contract Documents, Division 1 Documents, Form Bank

Standard Contract Documents, Division 1 Documents, and Forms available here

Contractor Pre-Qualification

The University of Rochester has a process in place for Pre-Qualification of Construction Contractors performing work at the University to assure that construction work is performed by highly qualified contractors. Contractors are evaluated on financial stability, ability to provide a safe work environment, relevant project experience and quality of work.

For participation in the process or for questions, contact Justin Dollard, Executive Director of Planning & Project Management
Email: jdollard@facilities.rochester.edu

A list of currently pre-qualified contractors is available at: Pre-Qualified Construction Contractors

Contractor Training Program

Available online at: https://www.facilities.rochester.edu/ppm/ContractorConsultantOrientation.mp4

Design Standards

Design Standards for the University of Rochester are available here: Design Standards

Contractor Parking Policy

River Campus Contractor Parking Policy for Academic Year 2016-17
River Campus Contractor Parking Policy for Summer 2017

South Campus Town of Brighton IPD

Public documents of the Town of Brighton FGEIS, SDGEIS, DGEIS, and DGEIS Comment and Response Supplement for the Institutional Planned Development rezoning of the University of Rochester’s South Campus are available below:

River Campus Project Requests

A Project Initiation Request Form is required for work that goes beyond what is required to maintain everyday operations. Examples of work considered a project include the following:

  • Interior alterations / renovations – new finishes, partitions, doors & frames, lighting, millwork etc.
  • Furniture moves and new installations
  • New building construction and additions to existing buildings
  • Interior display boards and monitor installations
  • Interior artwork and signage installations
  • Building exterior alterations
  • Exterior / site artwork and signage installations

To submit a Project Request, please fill out a Project Initiation Form

*Medical Center, Central Utilities and other sites should submit a Work Order - not a project initiation form.

Frequently Asked Questions

How do I know whether to contact Planning and Project Management or another Facilities Department for information or assistance?

Planning and Project Management is responsible for planning capital projects, their design and construction and ensuring compliance with the master plan and design aesthetics of the University of Rochester. Facilities oversee the ongoing day-to-day operations of facilities and minor improvements and installations of equipment. The offices of Planning and Project Management (MC at 5-0717, or RC at 5-4887) will offer you direction and guidance should you be unsure of which office to contact.

What is a design review?

Design reviews are meetings in which Planning and Project Management reviews and explains projects to other University departments involved in a renovation project. These meetings allow the client to hear and understand the needs, recommendations, and/or requirements of other departments regarding the proposed project.

What is the frequency that preventative maintenance (PM) occurs to ensure my equipment is operating properly? Does Facilities keep maintenance records of this equipment?

PM frequency is based on numerous variables including the type of equipment, manufactures' recommendations, and life safety impact. The Facilities department has a maintenance management software package which electronically tracks and archives maintenance and repair information on all of our equipment. At this point, all critical patient care and life safety equipment is loaded and running on this software package and historical information is being gathered.

Can I use the same Project Manager (PM) or Planner that I have worked with in the past?

Planning and Project Management 's workload dictates what projects a PM or Planner receives. Planning and Project Management does take into consideration and tries to maintain the working relationship that may have been developed between a particular PM or Planner and client.

How do I order new furniture?

Large furniture orders are normally coordinated through Planning and Project Management . For small orders, please contact Purchasing Department at 5-2002 for assistance.

What are all the forms Planning and Project Management requires me to sign for a renovation or construction project?

The forms (100 - 105) are used by Planning and Project Management to obtain the appropriate authorizations, account numbers, and tracking purposes. The forms are:

  • Form 100 used for initial authorization
  • Form 101 used for construction authorization
  • Form 104 used for additional scope authorization
  • Form 105 used for project close out.