Project Details
What is the Enterprise Asset Management System?
The Enterprise Asset Management System project, also known as EAMS, is the name of the program initiative that will modernize the current CABOT (RES), FAMIS and UR Space systems with one cloud-based system. Enterprise asset management (EAM) is a combination of software, systems and services used to maintain and control operational assets and equipment.
The University of Rochester has a signed contract with Planon for this project.
The aim is to:
- Optimize the quality and utilization of assets throughout their lifecycle.
- Increase productive uptime.
- Reduce operational costs.
- Move to One University.
Why are we changing?
UR intends to move from third-party vendor software to a University owned solution where we have more flexible access to our property data.
The Facilities system, FAMIS, is a customized application that is on a version that is no longer supported by the vendor, using technologies that are beyond their useful extension. As new capabilities are needed, they cannot be added to FAMIS.
UR Space is a custom application that works today, but similarly has limitations to how it can be supported and extended due to aging technology and lack of resources to support this aging technology.
Real Estate Management
Asset & Maintenance Management
Space and Workplace Management
Integrated Services Management
Who will use EAMS?
- Staff in University Facilities and Services, Space Planning, and Real Estate Services for all University Campuses will move to Planon's Enterprise Asset Management System (EAMS).
- All faculty and staff who currently perform and utilize the University's space and movable equipment surveys, using UR Space, will move to EAMS.
- All faculty, staff and students who currently submit service requests through Famis (University Facilities and Services' work management system) will move to EAMS and the EAMS Customer Service Request application.
Timeline
Phases
- Phase 0: Planning and Enterprise Setup (01.05.23 to 09.15.23)
- Phase 1: Real Estate (02.02.23 to 09.29.23)
- Phase 2: Facilities (08.01.23 to 05.24.24)
- Phase 3: Space (04.01.23 to 12.10.24)
- Project Closure: 12.31.24
- Post Production Support: 12.15.24 Ongoing
Key Accomplishments
- Vendor selection and contract signed-Dec 2022
- Kickoff Meeting-Feb 2023
Status Reports
Project Status ReportsAnnouncements
Kickoff Meeting
The kickoff meeting for the Enterprise Asset Management System is Tuesday, February 28th from 12:30 to 4:15 at Bloch AAC. The Planon Enterprise Asset Management System will replace our current FAMIS, UR Space and RES systems with contemporary technology that will serve to provide improved customer service, enable our improved work processes, and provide actionable decision support and evidence of improved stewardship of institutional assets.
Facilities, Space Planning, and Real Estate Partnership
The University's Facilities, Space Planning and Real Estate organizations have partnered
to modernize their business processes and information technology solutions with a
comprehensive Enterprise Asset Management System (EAMS).
Read the Full Announcement
Project Team
Sponsors
Executive Level Sponsors
- Mike Chihoski, Senior Associate VP for University Facilities
- Julie Myers, VP of Information Technology & CIO
Project Sponsors
- Jim Chodak, Director of Parking & Transportation, Assoc VP Office of Facilities
- Patricia Beaumont, Deputy to the Sr. Associate VP for University Facilities
Teams and Committees
Core Project Team
- Pat Beaumont, Business Teams
- Jim Chodak, Business Teams
- Terrance Collins-Howard, IT
- Mike Gruszewski, Integrations Lead
- Elaine Mizzoni, Business Analyst Lead
- Heidi Marshall, Change/Communication Lead
- Rhiannon Llyridian, Project Director
- Cynthia Carlton, Information Architect
Executive Steering Committee
Executive level collaboration; strategy
- Mike Chihoski
- Julie Myers
- Jim Chodak
- Terrance Collins-Howard
- Pat Beaumont
- Mike Gruszewski
- Elaine Mizzoni
- Walt Poteat
- Amber Foster
- Alan McNiff
- Ode Keil
- Justin Dollard
- Greg Meyer
- Caroline Burnicki
- Mark Schwartz
- Michael Whitmore
Operational Steering Committee
Cross group collaboration; operational effectiveness
- Jim Chodak
- Terrance Collins-Howard
- Pat Beaumont
- Mike Gruszewski
- Elaine Mizzoni
- Heidi Marshall
- Julie Myers
- Amber Foster
- Sarah Hammer-Gorsch
- Mike Zhangi
- David Featherman
- Simmone Washington
- John Stephany
- Jennifer Torrey
- Chance Sullivan
- Mike Liberty
- David Nelson
- Carrie Ballou
- Susan Stillman
Apply
You Can Help
Testing Committee
Would you like to help test the new Planon system? Being on the Testing Committee may involve developing scripts for what is to be tested or being a tester that follows the scripts to test functionality and record results. Testers may also offer suggestions for improvement. For more information, please review the Testing FAQs.
Other Committees
The EAMS project will need several additional committees to be successful. Communications, Training, Testing, and Business Process committees are currently being formed.
- Communications: should have some experience developing communications.
- Training: should have some experience developing, delivering, or planning training.
- Business Process: should have experience with Real Estate, Space, or Facilities business processes.
Attendance at regular meetings (bi-weekly) will be required for the duration of the project.
Please fill out the form and we will connect with you regarding opportunities.
Resources
Training
Coming Soon!
Meeting Minutes
Monthly meeting minutes from the Executive and Operational Steering Committees.
Status Reports
Project status reports with major milestones and completion dates.