Located on Mt. Hope Avenue, the Mail Operations Center is the University’s main mail processing facility where all incoming USPS mail for Zip code 14627 (River Campus) is received. The Mail Operations Center processes all departmental outgoing mail and bulk mailings for the entire University including: the Medical Center complex, River Campus, South Campus, Eastman School of Music, Memorial Art Gallery, Highland Hospital, Visiting Nurse Service, and the Mt. Hope properties. It is also the hub of the University’s intramural system linking all of these areas. University Courier Services transports all intramural mail from the Mt. Hope facility to departments and complexes throughout the University.
Mass mailings continue to be an efficient way to recruit new students, market medical services, distribute information,
and solicit donations. However, if done improperly, it can also be very expensive. Mail Services staff are recognized
local leaders in bulk mail processing and can help customers get the best postage discounts, lowest processing costs,
and fast turnaround times; they can help generate as much as 30%-40% in postage savings. Experts in nonprofit mailings,
A number of design and processing elements are needed for a mailing to qualify for special rates. We recommend the first step in producing your bulk mailing would be to contact University Mail Services at x5-1013 and consult with our mailpiece design experts.
More information on Bulk Mail processing and Nonprofit eligibility is available at the following links:
Officially called Standard (A) mail by the United States Postal Service (USPS), bulk mail isn’t just “a lot of mail”. It is an official classification of mail that meets specific requirements to qualify for discounted rates. Rates are dependent on content, size, shape, weight, Zip code, and quantity.
There are two types of Standard (A) mail, Regular (commercial) and Nonprofit. Except for certain content restrictions, both kinds are virtually identical, with Nonprofit rates being about 40% lower than their commercial counterparts. The University is eligible to send most of its mass mailings at Nonprofit rates.
There is a third kind of bulk mail, Presorted First-Class which is a discounted mailing but with First-Class service. Postage is significantly higher than Standard (A) and content and preparation can be much different as well. In most cases Presorted First-Class is delivered faster than Standard (A) mail, but locally they there is virtually no difference.
Most of the correspondence leaving the University is metered mail. To use this option, departments can attach a mailing slip to the mail and have it delivered through intercampus courier routes to University Mail Services. We will attach the required postage and direct bill departments through our month end accounting entries.
Meter mail may include but is not limited to regular business letters, large envelopes, packages, etc. Metered mail must show the complete return address for the University office of origin on each piece. It must be mailable by the standards of the U.S Post Office.
Please note, personal mail will not be posted or paid for with departmental metered mail.
To order department meter slips, fill out a request at the following web address:
Intramural mail is delivered to the Universities internal departments including: the Medical Center complex, River Campus, South Campus, Eastman School of Music, Memorial Art Gallery, Highland Hospital, and the Mt Hope properties.
Don't have the time or resources to deliver your package or document quickly? Contact our Courier Services at x5-2001, they offer expedited pickup, delivery and signature confirmations for all of your important documents.
To request a quote for your bulk mailing project, please email firstname.lastname@example.org.