University of Rochester

Materials Management

RC 612 Wilson Blvd. / MC 575 Elmwood Ave. / CU 390 Elmwood Ave.


Contact UsFAQsForms & LinksGas Pumps

Materials Management is responsible for the procurement of services and materials used by the Facilities organization in the operations and maintenance of the University’s physical plant. This is accomplished through sourcing and stocking materials, bidding, auditing and managing vendors to ensure the University is being provided a quality product for the best price. There are three warehouses and procurement locations to help support University Facilities and Services: they are located on River Campus, at the Medical Center, and in Central Utilities.

MC Stockroom RC Stockroom

 
 

Contact Us

NameLocationPhoneEmail
Jim Chodak
Assistant Director
All Campus273-5817james.chodak@rochester.edu
Susan Poole
Supervisor
All Campus275-6921spoole@ur.rochester.edu
Karen Koenig
Administrator
All Campus273-5819kkoenig@facilities.rochester.edu
Kathy Szweda
Purchasing Sourcer
Central Utilities273-4186kszweda@ur.rochester.edu
Tricia Beckwith
Procurement Specialist
River Campus276-4109tbeckwith@facilities.rochester.edu
Latoya Bollar
Purchasing Sourcer
River Campus273-5821lbollar@facilities.rochester.edu
Laurie Stone
Procurement Specialist
Med Center275-3828lstone@facilities.rochester.edu
Kim Taylor
Purchasing Sourcer
Med Center275-3819ktaylor2@facilities.rochester.edu
Jackie Smith
Procurement Specialist
River Campus Med Center276-3463jsmith1@ur.rochester.edu
Manual Lopez
Stock Working Leader
All Campus276-5492mlopez@facilities.rochester.edu
Axel Colon
Stock Keeper
Med Center273-1573acolon@facilities.rochester.edu
Jeff Coley
Stock Keeper
Med Center273-1573jcoley@facilities.rochester.edu
Wayne Montgomery
Stock Keeper
River Campus273-5820wmontgomery@facilities.rochester.edu


Frequently Asked Questions

Where should the invoices be sent for a part or service that has been ordered?

Invoices should be sent directly to the Materials Management office for review and approval before they are sent to AP. E-mailing the invoice is the preferred method of sending invoices to Materials Management. There are 3 separate locations to send the invoice:

RC Stockroom

River Campus
email to
402rc@facilities.rochester.edu
or mail to:
University of Rochester
Materials Management
612 Wilson Blvd., Box 270485
Rochester, NY 14627




MC Stockroom

Med Center
email to
402mc@facilities.rochester.edu
or mail to:
University of Rochester
Materials Management
575 Elmwood Ave.
Rm G4912, Box 623
Rochester, NY 14642


Central Utilities, email to 402cu@facilities.rochester.edu
or mail to:

University of Rochester
Materials Management
390 Elmwood Ave., Box 278916
Rochester, NY 14627

Why do I sometimes get a purchase order number that has an “I” at the end, sometimes it has a release number with it and sometimes it doesn’t? What is the difference between these?

There are 3 types of purchase orders that are created from purchase requisitions.
1) The first type is called an “I” PO. This is 6 digits followed by a –I. These must be under $1,000 and can be for material or for a repair being done off site. It cannot be for service done on-site or for any order over $1,000.
2) The second type is called a Standing PO and it has the release number with it. These are vendors that have been set up with a purchase order through University Purchasing. Each purchase requisition generated is turned into a release number against this standing purchase order. Many times there are established labor and material markup rates for PO’s. Standing purchase orders are for vendors that are used frequently.
3) The last type is where the purchase order number must be created by University Purchasing. These are requisitions that do not fit into either of the first two types. The PO# may start with a U or a UK but do not have the release number. Since these have to go to University Purchasing it can take a few days to get the PO#.

How can I find out if an item is stocked in one of our stockrooms?

There are two ways. The first is to search through our on-line Parts Catalogue http://www.facilities.rochester.edu/protected/famis_forms/part_catalog/ The second is to search through Famis on the Parts screen.

How do I add a new part to the stockroom.

Fill out the Parts Update Form and drop off at the stockroom.

How do I get a MSDS sheet for a stock part?

MSDS sheets for all stock parts are in Famis on the parts screen as an attachment and are also in the on-line Parts Catalogue.

I want to order from a new vendor. How do I do this?

Every vendor must be approved by University Purchasing before placing an order. The vendor must sign off on the University Terms and Conditions and meet Insurance requirements. The web site to direct the new vendor to is https://www.urmc.rochester.edu/purchasing/supplier/qualification.cfm

I have a requisition that I have submitted that has to go to Purchasing for the PO# and I need the PO# immediately. Is there a way to rush this?

Yes there is. Fill out the Purchasing Rush Form and submit with your paperwork and we will get it to Purchasing.

How do you determine which vendors should be used for a specific commodity or type of service?

Through the bid process which identifies the most competive Time and Material rates for various commodities such as electrical service, mechanical service, etc. on a regular basis. Check the Bid Schedule for upcoming bids. Also check the Preferred Vendor List for currently suggested vendors to use.

Forms and Information


Gas Pumps

Materials Management is responsible for the gas pumps located at 612 Wilson Blvd. There are both unleaded and diesel fuel that can be used by University departments. Click on the links to find out how the process works.

Gas Pumps

Gas Pump Q&A

Fuel Tips




Last modified: November 20 2013 2:16:44 pm